PlannedIt vs Asana
Asana charges $10.99+/user/month for project management with no CRM. PlannedIt gives you project management AND a sales pipeline for a one-time purchase.
Quick Comparison
Why teams switch from Asana
Subscription costs multiply
Asana Starter is $10.99/user/month. Advanced is $24.99. Enterprise pricing is custom. Every new hire increases your bill.
No CRM or sales pipeline
Asana is project management only. You need a separate CRM tool, which means paying for two subscriptions and juggling two apps.
Cloud dependency
All your project data lives on Asana's servers. No internet, no access. Cancel, and your data is gone.
Advanced features locked behind tiers
Timeline (Gantt), portfolios, custom fields, and goals are only available on paid plans. The free plan is very limited.
Feature Comparison
| Feature | PlannedIt | Asana |
|---|---|---|
| Gantt Charts / Timeline | ✓ | Paid plans only |
| Kanban Boards | ✓ | ✓ |
| Task Management | ✓ | ✓ |
| Calendar View | ✓ | ✓ |
| Recurring Tasks | ✓ | ✓ |
| Project Templates | ✓ | ✓ |
| Sales Pipeline CRM | ✓ | ✗ |
| Revenue Forecasting | ✓ | ✗ |
| Contact Management | ✓ | ✗ |
| Offline Access | ✓ | ✗ |
| One-Time Purchase | $149 | $10.99+/user/mo |
| Free Tier | Board view, 3 deals + 3 projects | Yes (10 users, limited) |
| Free Trial | 14 days (all features) | 30 days |
Where Asana wins
- ✓Polished mobile apps for iOS and Android
- ✓Extensive integrations ecosystem (200+ apps)
- ✓Real-time collaboration with comments, mentions, and approvals
- ✓Goals and portfolio tracking for larger organizations
- ✓Automations (rules) for workflow management
Where PlannedIt wins
- ✓Built-in CRM — PlannedIt includes a full sales pipeline. Win deals and manage the resulting projects in the same app — no second tool needed.
- ✓Pay once, own forever — No monthly fees, no per-user charges. A 5-person team saves over $1,000 in the first year compared to Asana.
- ✓Works offline — PlannedIt runs on your desktop with local data storage. No internet required. Your data is always accessible.
Cost over 3 years
| Year | PlannedIt | Asana | Savings |
|---|---|---|---|
| Year 1 | $299 | $1,319 | $1,020 |
| Year 2 | $299 | $2,638 | $2,339 |
| Year 3 | $299 | $3,957 | $3,658 |
Asana pricing based on 5 users on Starter plan ($10.99/user/mo). PlannedIt Team plan ($299).
Who should choose PlannedIt over Asana?
- ✓Small teams that need project management AND a CRM
- ✓Businesses that want to stop paying per-user per-month
- ✓Freelancers and agencies managing client projects and deals
- ✓Teams that prefer desktop apps with offline access
- ✓Privacy-focused businesses that want local data storage
The Verdict
Asana is a solid tool — but if you want CRM + project management without monthly fees, PlannedIt gives you both for a one-time price.
Download free. Try everything for 14 days. Keep the free tier forever.
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